Issues¶

The issue is one of the key elements of OJS. All content must be assigned to an issue in order to be published.

Even if you wish to use a continuous publication model in where you publish new submissions as soon as they are ready, you must assign the submissions to a published issue.

Creating an issue¶

1. Click Issue > Future Issues > Create Issue
2. Enter the Volume, Number, Year, and Title information, as applicable to your journal
   1. Follow the conventions previous established to identify each issue.
   2. Use the checkboxes to select which of these 4 elements will be used to identify the issue in the issue title and in the list of issues in the Archive.
3. Add a Description and upload a Cover image if desired
   1. The Description will appear ahead of the Table of Contents for the issue and in the list of back issues in the Archives on the front end.
4. Click Save.

You can now assign articles to the issue, but it will not be published yet.

Publishing an issue¶

1. Click Issue > Future Issues
2. Click the small triangle to the left title of the issue you want to publish. You will now see several buttons below the title.
3. Click Publish Issue.

Reordering the issue Table of Contents¶

1. Click Issue > Back Issues > [issue]. This will show you the details about the issue, opening on the Table of Contents Tab
2. Click Order
3. Drag and drop the articles into the correct order then click Done.

Setting your Current Issue¶

Your Current Issue is that issue that:

• displays on the journal’s homepage, and
• is linked to from the Current item in the main navigation menu.

By default, your Current Issue is the most recently published issue. However, you may need to designate another issue as the Current Issue

To manually set your current issue:

1. In the back end, navigate to the Back Issues tab of the Issues page
2. Click the blue arrow to the left of the issue you wish to make your Current Issue
3. Click Current Issue under the name of the issue. Note: if you don’t see the Current Issue button, that means the issue is already designated as Current Issue.
4. In the dialogue window, click OK.

Changing the order of issues in your Archive¶

1. Click Issue > Back Issues
2. Click Order
3. Drag and drop the issues into the correct order then click Done.

The issue at the top of the list of issues does not automatically become your Current Issue. If required, you should update your Current Issue after changing the order.

Adding a full-issue PDF galley¶

Never upload a PDF of your full issue as a submission. Instead, upload it as an issue galley.

To upload an issue galley:

1. In the back end, go to Issues
2. If the issue has not been published yet, stay on the Future Issues view; if it has already been published, click Back Issues
3. Click the title of the issue to open the Issue Management window
4. Click the Issue Galleys tab
5. Click Create Issue Galley
6. Upload the issue galley by clicking Upload File or by dragging and dropping the file from your desktop
7. Under Galley Label, add the file format – usually, this will be "PDF"
8. Select the Language of the issue. If multiple languages, choose the one that appears most often. You may also create multiple issue galleys if you have them in multiple languages.
9. Click Save.